BATAVIA BULLDOGS BOOSTERS MEETING MINUTES
March 2, 2020
Booster Board Members:
Voting members-Julie Stuttle, Karen Yunker, Chris Ignoffo, Mandi Moss, Josh Bulak, Dave Andrews, Noel Granberg, Cathleen Neibch, Jessica Bainter
Present @ Meeting:
Manou Chahmirzadi, Christine Fleury, Rob Knanishu, Brian LeFevre, Jessica Bainter, Chris Ignoffo, Noel Granberg, Mandi Moss, Lia Conklin, Karen Yunker, Josh Bulak, Cathleen Neibch, Janet Knecht, Andrea Alwin, Colleen Puttin, Barry Krumwiede, Melinda Taschette-Millane
Meeting Called to order at 7:07pm
Approval of Minutes from February 10, 2020 Meeting. Brian LeFevre. 1st, Karen Yunker 2nd, Passed.
-Concessions Revenue in February $13,531 YTD $60,034
-Membership YTD $30,751, slight decrease due to meal ticket allocation to concessions.
-Sponsorship Revenue in February $650, YTD $51,050
-Tee off for Turf Revenue $4,650, waiting on check written to Boosters from BHS.
-Dinner Dance Revenue $9,660, additional $5,000 not included yet.
-Concessions Expenses in February $4,409, YTD $33,232
-Dinner Dance Expenses YTD $5,046.
-Wish List items, approximately $14,000 left to pay this year plus $60,000 for Turf.
-Profit Margin 44.64%
-Cash on hand $166,210
-February Financials presented. Motion to approve by Manou Chahmirzadi. 1st, Rob Knanishu. 2nd. Passed.
-Copy of financial report filed with meeting minutes.
ATHLETIC DIRECTOR REPORTS
High School/Dave Andrews (absent-Presented by Manuo Chahmirzadi):
-Booster of the Year nominations from Board Members need to be emailed to Dave Andrews by end of the week.
Middle School/Josh Bulak:
-Girls Basketball Conference tournament next week. So far 7th & 8th grade teams have won all tournaments played.
-Track will start in a couple weeks.
Concessions/Tina Bleakey, Holly Mapes, Noel Granberg:
-Done with the indoor small concession stand for the school year.
-March 16th Lacrosse is first outdoor concessions event, Girls soccer March 17th. Overlap between large indoor and outside concession stand for several weeks until indoor track is completed.
-Move most of indoor concessions inventory to outside concessions week of March 9th.
-Batavia Basketball Feeder Tournament past weekend. Manou to send email to Dave Andrews so there is a protocol for a friendly reminder to the Boosters for any outside functions needing to borrow Boosters concessions areas or equipment in the future.
Advertising & Marketing/Chris Ignoffo:
-Exploring new Video Board. Going to Dekalb HS to see how their video board works. St Charles East also has new video board. Planning to roll out video board option with our sponsorships for next year.
-Soliciting 2020-21 Sponsors begins in April 2020.
Membership/Janet Knecht, Susan Ungstad, Lynn Barus, Tracy Cheaney:
-Susan Ungstad emailed master membership email list. Discussion on ability to mass email membership minutes, volunteer sign up and other information.
-All Dinner Dance information has been updated on website.
-Discussion regarding FB & Twitter social media accounts no longer linking and being able to post at same time. Kathyrn Hoffman needs updated password/login for both accounts after recent security issues and password changes to get them in sync.
-March 18th Spring Sports Meeting. Karen will send reminder to all Spring Liaisons next week.
-Track had first meet. Brian LeFevre confirmed concessions “bank” money for indoor track carries over to outdoor track.
-Dance season officially over. Clinic next week for 2020-21 tryouts. Next year team will be announced by Spring Break. JV in need of coach for next year.
-Per Nikki Crum via message: Boys swim placed 3rd in their sectional behind 2-time state champ st Charles north and st Charles east who finished 7th at state. The boys wrapped up their season at the state meet last weekend with several entries. Kyle Wolford finished 15th in 100 backstroke and was on the 200 medley relay and 200 free relay that placed 7th and 12th respectively.
-Head Liaison replacement to train next year?
-Andrea to send Noel RMS track dates for concessions inventory.
Dinner Dance/Jessica Bainter:
-Tickets on sale. Posted on FB & Twitter. Minimum required 250, last year sold 328 tickets.
-Manou expressed concern if we would have to cancel event due to Coronavirus. Jessica to send contract to Manou. Can we auction online if cancel event, need to check with City of Aurora about permit for auction.
Scholarship/Julie Stuttle (absent):
-April 24th deadline.
Tee Off for Turf/Julie Stuttle (absent): no report
Corn Boil/Mandi Moss:
-August 21, 2020
-Corn roaster rented for 1200 ears of corn. Organizing efforts increase this Spring.
-Committee Meeting June TBD
-Brainstorming ideas: 1. Earlier online purchases 2. Discount to purchase early and shut down online sales 48hrs before event to know better our food needs. Price increase if purchased at gate and limiting number of tickets available at gate for purchase. 3. Streamline committees and get more people involved rather than have one person for multiple committees. 4. Other options to generate income: dunk tank, 50/50 raffle. 5. Corn eating contest at end of event, representative from each sport.
-Nothing to report
Vice President/Rob Knanishu:
-Draft of Executive Board responsibilities sent to Executive Board for review.
-Request for Brian LeFevre to email current By Laws to Executive Board. Christine Fleury to file in Secretary Binder of Official Business.
-Request for all Committee Board Members to create and send “job descriptions” and “responsibility to do list” to Christine for filing in Official Business Binder.
-Nothing to Report
-Nothing to Report
The meeting was adjourned at 8:08pm. Mandi Moss. 1st, Rob Knanishu. 2nd
Next Meetings 4/6, 5/4 Room A101 Batavia High School @7pm.